There Are True Stars In On-Location Projects

Putting managers on center stage for their deserved applause

Organizing on-site team activities can be a literally thankless job — no gratitude for figuring out dates, lining up resources & facilities, assuring right team composition, arranging schedules, dialing in logistics, confirming milestones, staying on budget, distributing information, artistic direction, double-checking that the tech works, and constantly being available for live triage of whatever situation arises.

With so much to organize, track and distribute to the team, diverse content gets assembled, traditionally forced into some lengthy conventional format(s) of document, table / multi-tabbed spreadsheet, or a jumble of slides, shared by email or cloud access before things get started, only to often soon become outdated. The person who pulls details together may also print out and carry the latest available content in a clipboard and/or stack of manila folders tucked in their elbow. These props signal who's in the role, often to be piled on as the team's on-demand information resource, fielding a barrage of questions and requests, often about issues addressed in materials already distributed.

What if instead of the clipboard in a single person’s elbow as point of project organization, everyone on the team gains live access to their most important details with capabilities to take immediate action? With informed and empowered teams, managers can realize their star potential in every event and activity they produce and operate. Instead of constantly responding to tiny issues that arise, managers can strategically focus on the best opportunity to raise overall production quality even higher.

A well-planned project shines when the team has quick and clear access to what they need in the moment, whether that's the time of a kickoff meeting, a rundown of everyone's responsibilities, talking points about news being made, how to reach a contractor helping the project, or the venue for a cocktail party. Contextual intelligence about what matters right now puts teams on point and highlights effective management. People’s games rise even higher with organized details attractively presented on-theme within the overall project design, messaging and operation.

Managing on-site activities is multifaceted with pressure to inspire confidence in strategy, logistics, communication, styling, and more, including enjoyment. The right app can drive this success and provide a platform for deserving project managers to bask in their teams' appreciation. There is such an app.